Case File & Inbox
Party Data
Party data is the heart of every case: DEPLAW manages millions of contacts, automatically detects duplicate entries, and extracts new parties via AI directly from incoming submissions.
app.dep.lawParty data is the heart of every case. DEPLAW manages millions of contacts, checks new entries for possible collisions with existing parties, and reliably detects duplicates – rather than treating every client, opposing party, or legal representative as an isolated record per case.
Knowledge that grows with every case
In mass proceedings, law firms repeatedly encounter the same opposing parties and legal representatives. For this, DEPLAW shows at a glance every previous case involving a given party – including known rulings, lines of argument used, and case outcomes. Individual notes, for example on accepted settlement rates or the opposing side’s preferred venues, can be stored directly on the party and reused via variables in templates. Because this information is centrally visible to all case handlers, team knowledge isn’t lost even when staff change.
Cleaning up duplicates instead of deleting
A party should never simply be deleted – doing so would remove it from every open and closed case in which it is referenced. When DEPLAW detects a possible duplicate, for example because a firm was created twice under a slightly different name or with an old address, the system compares both entries field by field. For every field, a decision is made on which version to keep; DEPLAW then automatically updates the party across all affected cases – with no manual rework needed in each one individually.
AI extraction from incoming submissions
Instead of manually transcribing parties from a submission, DEPLAW reads incoming documents via AI and automatically recognizes the name, address, and role of every party involved. The extracted data is presented for review in a side-by-side comparison before it is saved; if the party is already known, DEPLAW directly suggests the matching link to the existing entry. This extraction step can be fully integrated into the BPMN workflow, where it then runs as a service task with no manual intervention at all.
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Knowledge on every opposing party, centralized
For recurring opposing parties and their legal representatives, DEPLAW shows at a glance every previous case involving that party – including rulings, lines of argument, and outcomes. Freely configurable notes and variables can be stored directly on the party and reused in templates.
Rulings · argumentation · team knowledge
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Groups instead of free text
Parties can be grouped, for example all legal expense insurers. In dynamic forms, the client then selects their insurer from a prefilled list instead of typing it as free text — no typos, no accidental duplicates.
Dropdown instead of free text
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Merge instead of delete
Detected duplicates are never deleted, but shown side by side: for every field – name, address, phone, email – the correct version can be selected. After merging, DEPLAW automatically updates the party across all open and closed cases.
Field-by-field selection · every case up to date
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Extracted directly from submissions
DEPLAW reads incoming submissions via AI and recognizes the name, address, and role of every party involved – claimant, defendant, representative, court. For already-known parties, DEPLAW automatically suggests the matching link to the existing entry before creating a new one.
AI recognition · automatic matching
Example · Duplicate merge
One duplicate, cleanly merged in four steps.
If a firm name or address differs only slightly, two entries can easily end up representing the same party. DEPLAW detects this automatically and merges the data field by field instead of deleting either entry.
Related Features
Pairs well with Party Data.
Case File & Inbox
Inbox
Instead of separate systems per channel: beA, email, fax and the online case file all run through the same inbox – with the same automation for every message.
Case File & Inbox
beA Interface
Incoming beA messages are classified automatically, and hundreds of submissions can be sent in the same step, each with its own delivery report.
Case File & Inbox
Online Case File
Clients see their case in real time, submit documents, and sign powers of attorney via touchscreen – entirely in the browser, with no separate case portal needed.