Legal Data Tech

Product Comparison 2026

DEPLAW vs. AnNoText

AnNoText is the practice-management software from Wolters Kluwer (first version 1979) with file management, RVG/GNotKG billing, accounting, dunning and enforcement; it runs locally or as a cloud in a data centre. AI (Expert AI), document automation and claims management (FoMa) are add-on options. DEPLAW targets recurring case patterns and is built on BPMN 2.0 workflows and AI agents as logged workflow steps.

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Workflow

BPMN 2.0 workflow editor

DEPLAW models processes visually in BPMN 2.0. AnNoText offers adaptable workflows (e.g. fixed workflows in the FoMa module); notation and export options are not stated publicly.

AI

AI agents as workflow steps

DEPLAW logs AI steps in the workflow (multi-LLM, pseudonymisation). AnNoText Expert AI is an add-on option with several language models and a knowledge graph, integrated into workflows according to the vendor.

Operation

SaaS or self-hosted

DEPLAW runs as SaaS in the Telekom cloud (Germany) or self-hosted on Kubernetes. AnNoText runs locally (client-server or terminal server) or as a cloud in a data centre.

Native

Telephony & online payments

DEPLAW includes telephony and online payments. AnNoText offers CTI caller recognition and TAPI connection of telephone systems as an add-on option; online payments are not stated publicly.

KriteriumDEPLAWAnNoText
Platform & Deployment Model
Country of developmentGermanyGermany[18][19]
GDPR complianceEnd-to-end encryption, 2FA, OAuth, TÜV-pentestedPrivacy notices under Art. 13 GDPR · operated locally or in a data centre[17][3][8]
Platform & deploymentCloud-native & on-premise · Kubernetes, browser-basedLocal installation or cloud in a data centre · client-server/terminal server[2][4][5]
Mass proceedingsHighly scalable · designed for high-volume case processingMass debt collection & structured data imports via interface[10][16]
Workflow Automation
Workflow engineBPMN 2.0 editor · visual, freely configurableConfigurable workflows (e.g. FoMa) · modelling notation not stated publicly[10][16][1]
Workflow standard & portabilityOpen & exportable · no lock-inWorkflow format and export not stated publicly[10][16][1]
Document automationNative text generator · from case-file context, incl. e-signatureDialog-based creation · Document Automation as an add-on module[13][2]
AI-powered inboxSorts and matches to the case file automaticallyDigitizes mail, partially automated case-file matching[9][2]
Conflict checkAutomaticConflict check incl. duplicate check (core function)[3]
AI Integration
AI assistantNatively integrated · case-file-based ChatGPT, no separate moduleOptional add-on module · own legal knowledge architecture[7][2][8]
AI in process controlNatively embedded · automatically controls follow-up processesExpert AI integrated into workflows per vendor · AI-driven control not stated[8][7]
German Law & Compliance
beA integrationFull · incl. batch signingbeA incl. BAG mailbox and EEB workflow · beBPo · eBO/xJustiz not stated publicly[11][12][1]
RVG / GKG billingFully integrated · time-based feesRVG, GNotKG, time-based fees (time billing in the Business package) · enforcement[1][2][3][21]
DATEV complianceDirect export · compliant accounting entriesDATEV interface · fully integrated accounting incl. EÜR (cash-basis P&L)[3][14][2]
Dunning & enforcement proceedingsFully integrated · bulk dispatch, automated enforcement proceedingsFull · dunning proceedings, enforcement, mass debt collection[2][3][10]
Natively Integrated Features
Integrated telephonyCalls from the case file, automatic logging & time trackingCTI caller recognition · telephone-system connection via TAPI (add-on option)[3][2]
Online paymentsIncluded, at no extra costOnline payment function not stated publicly[2][3][14]
Online case file / client portalFully included · at no extra costOnlineAkte (client portal) included in the Pro and Business packages[2][6]
Dashboards & reportingReal-time · Excel export, open REST APIKanzleimonitor (BI, dashboard) as add-on option · reports included in package[15][2]
Mobile appNative iOS & Android appNative apps for iPadOS, iPhoneOS, macOS, Android and Windows (Smarte AnwaltsAkte)[5][2]
Technology & Openness
API accessOpen REST API · for any third-party system“Connect” interface: file, web services, RPC, REST · DATEV, SAP, MS Office[16][10][4][2]
Entry barrierBrowser-based · no Windows IT overheadOnboarding and data migration billed by effort · local or cloud in a data centre[2][16][4]

Alternative to AnNoText: who fits when?

When AnNoText fits

  • AnNoText fits if you want an established all-in-one practice suite (on the market since 1979) for law firms and lawyer-notaries with RVG/GNotKG billing, accounting, dunning and enforcement.
  • AnNoText fits if the software should run locally, in a client-server/terminal-server setup or as a cloud in a data centre, with support and onboarding from one vendor.
  • AnNoText fits if AI (Expert AI with several language models), document automation, OnlineAkte and mobile apps (iPadOS, iPhoneOS, macOS, Android) should come together in one product.
  • AnNoText fits if claims management and mass collection (FoMa with the Connect interface, batch processing) should be covered within a single practice-management suite.

When DEPLAW fits

  • DEPLAW fits if recurring case patterns (mass proceedings, insurers, debt collection) are to be freely modelled and automated as BPMN 2.0 workflows.
  • DEPLAW fits if AI agents are to run as logged workflow steps (multi-LLM, pseudonymisation before external requests).
  • DEPLAW fits if inbox (beA, email, fax, post), telephony and online payments should sit on one platform, run as SaaS (Telekom cloud) or self-hosted on Kubernetes.
  • DEPLAW is not suited to sole practitioners without recurring case patterns; general practice software may fit better there.

Basis: publicly available vendor information and press reports, retrieved on 18 October 2026; numbers in brackets refer to the sources below. “AnNoText” is practice-management software from Wolters Kluwer; according to its imprint the product pages are published by Wolters Kluwer Deutschland GmbH (Hürth; Amtsgericht Köln HRB 58843). The trademark owner entry (DPMA/EUIPO) was not checked separately. The product name was still “AnNoText” on 18 Oct 2026 (packages Essential, Pro, Business; AI add-on “AnNoText Expert AI”). The comparison is meant as a factual orientation.

Sources

  1. [1] Wolters Kluwer: AnNoText (Produktseite), retrieved 18 October 2026
  2. [2] Wolters Kluwer: AnNoText-Pakete (Ausstattungsvergleich), retrieved 18 October 2026
  3. [3] Wolters Kluwer: AnNoText Kernfunktionen, retrieved 18 October 2026
  4. [4] Wolters Kluwer: Gute Gründe für AnNoText, retrieved 18 October 2026
  5. [5] Wolters Kluwer: AnNoText mobile Akte, retrieved 18 October 2026
  6. [6] Wolters Kluwer: AnNoText OnlineAkte (Mandantenportal), retrieved 18 October 2026
  7. [7] Wolters Kluwer: AnNoText Expert AI, retrieved 18 October 2026
  8. [8] Wolters Kluwer: Vollintegrierte AI- und Workflowlösungen, retrieved 18 October 2026
  9. [9] Wolters Kluwer: Digitaler Posteingang (Posteingang Plus), retrieved 18 October 2026
  10. [10] Wolters Kluwer: AnNoText FoMa Forderungsmanagement, retrieved 18 October 2026
  11. [11] Wolters Kluwer: beA-Integration in AnNoText, retrieved 18 October 2026
  12. [12] Wolters Kluwer: beBPo Behördenpostfach in AnNoText, retrieved 18 October 2026
  13. [13] Wolters Kluwer: AnNoText Dokumentenautomatisierung, retrieved 18 October 2026
  14. [14] Wolters Kluwer: AnNoText Finanzbuchhaltung, retrieved 18 October 2026
  15. [15] Wolters Kluwer: AnNoText Kanzleimonitor (Kanzleicontrolling), retrieved 18 October 2026
  16. [16] Wolters Kluwer: AnNoText Service-Angebote (Consulting, Connect), retrieved 18 October 2026
  17. [17] Wolters Kluwer: AnNoText Support, retrieved 18 October 2026
  18. [18] Wolters Kluwer: Über AnNoText (Historie), retrieved 18 October 2026
  19. [19] Wolters Kluwer Deutschland GmbH: Impressum, retrieved 18 October 2026
  20. [20] Wolters Kluwer: Workflowbasierte Mandatsannahme (Client Onboarding), retrieved 18 October 2026
  21. [21] Wolters Kluwer: AnNoText Leistungserfassung, retrieved 18 October 2026

Is a statement about AnNoText out of date or wrong? Write to us at info@legaldata.tech; documented errors are corrected promptly.

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