A booking organization is a self-contained set of books. Under Settings → Accounting → Booking Organization, you set up one or more — for example per firm location, brand, or client group.
What an organization does
- Kept separate – each organization maintains its own accounts and bookings; nothing mixes between organizations.
- Configurable separately – chart of accounts, number ranges, and settings apply per organization.
- Individually exportable – the DATEV export runs per organization, so each set of books can be handed off cleanly to its own tax advisor.
Configuring the organization
Besides name and description, two switches determine the organization’s basic behavior:
| Field | Meaning |
|---|---|
| Name / Description | Label for the organization, e.g. per location or client group. |
| Default booking organization | if this switch is active, this organization is used when a booking doesn’t specify another one. |
| Debtor accounting active | turns on tracking of personal accounts (debtor accounts) for this organization. |
Setting up general ledger accounts
An organization is initially just the framework — the actual general ledger accounts (the chart of accounts) are created underneath it. Without general ledger accounts, DEPLAW can’t assign a booking: the booking dialog requires one account each for debit and credit.
+ Neues Sachkonto anlegen opens the account dialog:
| Field | Meaning |
|---|---|
| Account number | the number within this organization’s chart of accounts. |
| Account type | the kind of account – predefined types: Fee (charges), Taxes, Client funds, Bank, Overpayment, Advance. |
| Name / Description | the account’s label in lists and booking dialogs. |
| Export to DATEV | whether bookings on this account are included in the DATEV export. |
| Automatic VAT | whether VAT is automatically calculated on bookings for this account. |
| Default account for account type | makes this account the default whenever a process specifies only the account type but no specific account (e.g. for automatic posting). |